Frequently Asked Exhibit Questions

Q. I’m interested in Exhibiting. How do I register?
A. Exhibit registration is only accepted through the new online exhibit registration system.  The online system will open September 12, 2022.  Visit How to Exhibit for further information.

Q. What Exhibit Booth Spaces are Available?
A. Refer to the Floor Plans to see which booths are available.

Q. How much does a Exhibit Booth Cost?
A. Visit How to Exhibit for more information.

Q. What’s Included in a Standard Booth?
A. Visit How to Exhibit for a full description.

Q. How many Badges are included with my Booth?
A. Each booth purchased will receive four (4) complimentary full access exhibit badges.  Each badge will include:

  • Access to Exhibit Area AND technical sessions
  • Entrance to Monday & Tuesday Evening Reception
  • A ticket to Wednesday Exhibit Hall Brunch

Additional badges, exhibit hall only passes and special event tickets may be purchased separately through the online exhibit registration system.

Q. What are the Health & Safety Guidelines?
A. Due to the rapidly changing COVID guidelines, precautions may change as we get closer to the event. Precautions may include vaccines, 48 hour negative test, and/or masks. Participants and attendees will be asked to sign a waiver: by attending NEWEA’s event, you will be required to sign a waiver to attest that you are not experiencing symptoms of COVID 19, have not tested positive in the last 10 days and have not been exposed. By registering and attending, you agree to follow COVID-19 safety protocols throughout the Event and assume all risks associated with exposure to COVID-19.  Any event participant who tests positive for COVID-19 within 10 days of attending in-person meeting or event is required to notify the NEWEA office in writing at For more information, view our full guidelines >>

Q. Do I need to wear a mask?
A. No, masks are not required at this time. Hand sanitizer will be available throughout the conference space.

Q. How do I order Electricity for my Booth?
A. Electricity can be purchased for Exhibit Booths thru the official Service Provider and the Hotel’s Audio Visual Company. The electricity request form will be sent as part of the Exhibitor Service Manual prior to the conference.

Q. When will I receive my Exhibit Booth Assignment?
A. Exhibit Booth assignments will be emailed after successful completion of the online exhibit registration.

Q. What is the set-up and breakdown times for exhibit booths?
Sunday, January 22, 2023 from 12Noon-6PM (3rd Floor)
Sunday, January 22, 2023 from 2-6PM (4th Floor)
Monday, January 23, 2023 from 8-10AM (both floors)  Booths must be set up by 10AM on Monday, January 23, 2023.

Breakdown of booths can only take place after 1:00PM on Wednesday, January 25, 2023.

Q. What are the exhibit hours for the show?
Monday, January 23, 2023 from 10:30AM-6:30PM (both floors)
Tuesday, January 24, 2023 from 8:00AM-6:00PM (both floors)
Wednesday, January 25, 2023 from 8:00AM-1:00PM (both floors)

Q. I’m already an Exhibitor. When will I receive an Exhibitor Service Manual?
A. A link to the Exhibitor service manual will be sent from our official service contractor within a reasonable time prior to the commencement of the conference. The manual will contain information on how to secure additional accessories, shipping instruction and request electricity from the service contractor for your booth space.

Q. I’m interested in Sponsoring at the NEWEA Annual Conference. Where can I find Information?
A. Information on Sponsorship Opportunities for 2023 will be available soon. Contact Jordan Gosselin to discuss options.

Q. How do I receive notification of future Exhibit Opportunities?
A. We would be happy to add your contact information to our database. Please join our email list >>

Q. Who can I call with Exhibit Questions?
A. Please call the NEWEA office at 781-939-0908 or send an email. We are happy to answer your questions.